Dog Park Meeting 
February 12, 2016
12:30–2:00pm
3100 Eaton Rd.

Meeting began: 12:30pm

In attendance: Angela Gorall, Stephanie Schlag, Sandy Kemper, Paul Theys, Laura Mossakowski, Mark Schuster, Jennie Wertel

Secretary Report: Approval of January minutes – Paul, Sandy

Thank you’s – Have separate “receipt” with a card OK? - yes  Do we retain a copy or just a spreadsheet? - yes

Treasurer report: Account Balance: $62,694.90
T. Konop $20.20
J. Jauquet $500
S. Goldstein $100
Broadway (J. Cuene) $1000

Approval for domain name registration fee: $14.99 – approved by Laura and Sandy
Approval for website hosting fee: $191.76 / 2 years or $7.99 / month – approved by Laura and Sandy

Community Fundraising: 

Sales Tax Revenue Recommendations due February 26, 2016 – continue to push for recommendations to be sent.  Recommendations can be made regardless of residence.  Both Facebook and E-mail reminders to go out.

Paw Print Campaign letter – approved
Mark to provide Amanda with 20 maps that can be provided to local businesses. 

Next meeting: March 11, 2016 @ 12:30pm

New Business:

K-9 Karnival Updates: Submitted for Packer item for raffle
MC needed – Nicole is not able to attend entire event – Sandy to ask Oakview staff re:interest as an option as an MC
Lure Course Operation to be done by Angela and Mark
Potentially move some booths to be near Lure course “line” and have sales of tickets nearby.  
Explore options for changing raffle tickets.  

Continuing Discussions of Phase I Building: 
Stephanie and Angela presented lease agreement draft for Dog Park that includes commitment details.

Angela and Stephanie discussed the process for submitting the request to the village for co-funding. Committee to discuss draft and converse over two weeks and bring final proposal to Angela for further discussion.  Board will want very specific commitments outlined.  WPS can help provide estimates, private contractors can help with items like snow removal, etc.  Restroom facilities to be estimated as well.  Trash pick up to be estimated. 
Belleview contracts out for lawn, etc. so Stephanie can help gather info on items that the village already contracts out.  Some items can be renegotiated.  When full park gets finished then village would assume those fees.  Some items can be negotiated to state that park committee pays for some services to the village or gets billed for some services.  

There is a required site plan review process with the board.  Andrew in community development had mentioned flags noted thus far: lighting not included in Phase I, water management and engineering plan (also needs DNR permit), planned extension of sewer and water, wetland concurrence obtained with DNR permit.

Final contract to be held by village. Contracted amount is what is expected to be presented to begin the building phase.  A hold can be placed on final approval in order to give time to gain final funding.  Contracts should include hold times and fees to prevent job from being done twice. Plans and items prior to bidding can be done prior to funds being raised.  

Angela reported on impact fee money that the village is looking to ensure is awarded to projects that are scheduled but the timing and deadlines are further out than Phase I requires.  Money is required to be used on new builds.  

Mark – approval for final set of plans, specs, estimate, and contract development (all items needed prior to ground breaking).  Mark to bring 60% plans to next meeting for approval.  

Mark requested approval for the draft of the amendment to the contract to design and bid the Phase I of the park – Paul and Sandy approve

Meeting to discuss draft presented from village: February 26, 2016 @2pm @ Laura Mossakowski’s office
Meeting to bring draft back to village: March 3, 2016 @10am at Allouez Ave. office

Meeting adjourned: 1:55pm

Respectfully Submitted,
Jennie Wertel, secretary